Global Partnershipfor Education

The GPE Board of Directors, that approved the Yemen GPE-Programme 2014-2018, is the supreme governing body of the partnership and sets its policies and strategies. The Board mirrors the wide-ranging and diverse nature of the Global Partnership and includes 19 voting members representing a constituency from developing country governments, all development partners, donors, civil society organizations, private sector and foundations, and multilateral agencies and regional banks. The responsibilities of the GPE Board of Directors include: (a) review of annual objectives of the Partnership; (b) resource mobilization; (c) monitoring of financial resources and funding; (d) partnership advocacy; and (e) oversight of Secretariat budget and work plan.
The Secretariat of the GPE provides administrative and operational support to the partnership and facilitates collaboration with all partners through a Chief Operations Officer heading a: (i) Monitoring and Evaluation Unit; (ii) Technical and Innovation Unit; (iii) Country Support Unit; (iv) Operations Unit; and (v) Partnership and External Relations Unit.

UNICEF Yemen

UNICEF Yemen, acting as the managing and supervising entity will have two fundamental roles: programmatic, and fiduciary. UNICEF Yemen will discharge the two elements of its functions in line with its standard practices of the programme cooperation with the GoY.
Programmatic responsibility. UNICEF Yemen will perform the programmatic component of the supervising entity role by:
a)  Providing initially technical support to the GPE Unit within the MoE in connection with capacity-building funded from the GPE grant and then to the MoE more broadly and to MoE implementing partners to: (i) discharge their accountability to monitor progress in GPE-supported Programme implementation; (ii) assess on-going GPE-supported Programme achievements; and (iii) provide a “real time” lessons learning capability; and
(b) Reviewing programmatic reports prepared by the GPE Unit within the MoE and, jointly with the LEG and CA, engaging with MoE in any appropriate follow up to those reports. All of this will be done in close consultation and collaboration with the LEG and CA.
Fiduciary responsibility. UNICEF Yemen will perform the fiduciary component by using its standard processes, regulation and rules as per its country programme of cooperation attuned to the FPA. UNICEF will, through annual audits of the GPE-supported Programme, provide stakeholders  with assurances.

As supervising entity:

  • Ensure that the use of the funds transferred by the IBRD and the activities carried out therewith are aligned with: (i) its own policies and procedures including those related to audit, eligible expenditures, employment and supervision of consultants and the procurement of goods and works and its framework to combat fraud and corruption; (ii) the applicable decisions of the GPE’s Board of Directors, including the purpose for which the specific allocations have been approved by the Board of Directors; and (iii) the GPE OM;
  • Participate in periodic reviews of the level of implementation of programme activities in order to supervise and assess the on-going GPE Programme achievements as well as the physical and financial implementation progress to derive “real time” lessons learning capability to emulate successful practices and avoid repetition of implementation shortcomings;
  • Follow up with the GPE Unit of the MoE in the preparation of the quarterly, half yearly, and yearly performance reports to be reviewed by the LEG and the CA, and if endorsed and no objected by UNICEF Yemen, submit them to the IBRD as per FPA;
  • Follow up with the GPE Unit of the MoE in the preparation of the required evaluation reports to be discussed and analyzed by the LEG and the CA, and if the findings of these reports are endorsed by the LEG and the CA and no objected by UNICEF Yemen, submit them in turn to the IBRD;
  • Review quarterly, half-yearly and annual physical and financial performance reports prepared by the MoE (through MoE’s GPE Unit initially and then MoE more broadly) and, jointly with the LEG and CA under the format of a joint sector review, engage with the MoE in any appropriate measures and actions to resolve issues that may prevent achieving the grant objectives and the MTRF and follow up on the implementation of agreed measures and actions.  If required, capacity building can be done for MOPIC also.  All of this will be done in close consultation and collaboration with the LEG and CA;
  • Review, in conjunction with the LEG and the CA, the annual financial report submitted by the chartered accountant and engage with the MoE in any appropriate follow up to those reports;
  • Provide technical support to the MoE in connection with capacity-building funded from the GPE grant (including the MoE’s GPU Unit initially and then MoE more broadly) as well to the MoE’s implementing partners, if warranted, to discharge their accountability to monitor progress in GPE Programme implementation;
  • Participate with the MoE in the study of any obstacles that may hinder the implementation of activities in accordance with the approved annual implementation plan and time-schedule;
  • Participate with the MoE in the review of activities that require amendment or re-direction to the path leading towards achieving project goals;
  • Review proposals relating to any changes to the GPE Programme that come up in the approve GPE Programme Annual implementation and procurement plan due to developments observed by the GPE Unit of the MoE through quarterly reviews, to achieve better results and providing feedback;
  • Ensure that MoE implements an institutional capacity building strategy during the GPE Programme implementation cycle to increase the likelihood for sustained technical and institutional sustainability of the GPE Programme activities at the closing of the GPE Programme funds (see Chapter 5 of this OM); and
  • Participate through the granting of written no-objections in the selection and recruiting of qualified applicants for positions in the GPE Unit of the MoE in accordance with agreed terms of reference (ToRs).

GIZ as the GPE Programme Coordinating Agency (CA).

GIZ became the Yemen LEG’s GPE Coordinating Agency (CA) in October 2012.
As such, GIZ will play a central role in facilitating the work of the LEG under the leadership of GoY through the MoE (GPE, May 2012). GIZ will coordinate and facilitate partners’ engagement with the GPE Programme, serving as the communication link between UNICEF acting as the manager and supervising entity, the LEG and the MoE/GPE Unit acting as the implementing and monitoring entity.
While GoY through its MoE has the primary responsibility for monitoring progress on the implementation of the GPE Programme, GIZ coordinates and facilitates LEG members in sharing information of GPE related issues as requested by managing entity. In addition, GIZ ensures that the LEG is informed of progress on GPE Programme implementation and coordinates and follows up on the required collegial meetings for the discussion and agreements to any necessary programme revisions. GIZ also supports GoY in the effective organization of the JARs.  This includes promoting an inclusive process for the JARs and mobilizing the respective strengths of partners to monitor the implementation of activities as well as fiduciary risks and outcomes. GIZ shares the JAR reports with the GPE Secretariat and the IBTD through UNICEF Yemen.
Accordingly, GIZ as Coordinating Entity will:

  • Develop the required relationship between LEG, the GoY and the MoE to facilitate their work in supporting and implementing activities of the programme;
  • Coordinate and facilitate the contributions of stakeholders with UNICEF Yemen, acting as the manager and supervising entity and working as a communication link between the Government, LEG and the UNICEF Yemen;
  • Lead the LEG in the performance of its roles in follow up of the implementation of the MTRF and to ensure the effective achievement of programme goals and indicators;
  • Follow up the extent of investment of resources to support the implementation of the Education Sector Plan;
  • Prepare together with the GPE Unit of the MoE, reports on the progress of implementation of the programme plan for donors and the local board of directors of the GPE and its partners through UNICEF Yemen;
  • Keep the LEG informed about the extent of progress and achievement made by the MoE regarding the physical and financial implementation progress of the GPE Programme;
  • Reach agreements on any necessary reviews of the programme;
  • Provide support to the MoE in the organisation of the JAR meetings so that these reviews include the strengths, financial threats, outcomes, and others; and
  • Participate in the approval of applicants for positions in the GPE Unit of the MoE in accordance with the ToRs.

Local Education Group (LEG)

The LEG represents a cooperative framework for dialogue on policies, compatibility, and coordination between the donors to support the Education Sector Plan and keeping all partners informed about education resources and their use by the partners or non- collaborates. The LEG will:

  • Develop and prepare reports to the Board of Directors of the GPE through UNICEF Yemen acting as the manager and supervising entity of the GPE Programme on progress, threats, and funding available from all sources in accordance with the steps of reviews and follow up;
  • Participate with the MoE in the development, implementation and follow-up of the Education Sector Plan;
  • Participate in discussion and approval of the Education Sector Plan;
  • Catalyse the long-term financing to complete local funding necessary to implement the Education Sector Plan;
  • Follow up and support steps towards better coordination of technical and financial support;
  • Participate in the preparation and holding of JARs; and
  • Keep track of annual funding commitments and actual expenditures with reference to the budget.

The Ministry of Planning and International Cooperation (MoPIC)

  • Represent in the steering committee of the program.
  • Participate in periodic reviews of the implementation of program activities.

The Ministry of Finance (MoF)

This Ministry will:

  • Provide funds for GoY’s counterpart funding to the GPE Programme estimated to be 3 percent of the total financing and open an accountforthe GPEatthe central bankfor the government  contribution.
  • Release funds for ongoing contracting of the rural area female teachers after the end of the GPE Programme;
  • Participate in the approval of applicants for positions in the MOE GPE Unit in accordance with the ToRs; and
  • Participate in the selection and appointment of the Financial Officerin accordance with the ToRs.
  • Represent in esteering committee of the GPE.

The Ministry of Civil Service (MoCS)

This Ministry will:

  • Participate in the signing of Memo of Understanding the GoY’s commitment to employ all the female teachers in rural areas following the completion of the GPE programme; and
  • Implement of the GoY’s commitment under the Memo of Understanding signed so as to ensure settlement of the female teachers in rural areas.

The Ministry of Local Administration (MoLA)

This Ministry will:

  • Coordinate with the MoE in the integration and harmonization of the  National Basic Education Strategy and the MTRF with the GPE Programme in the framework of the local planning coordinated by MoLA;
  • Compel officials of the local authority to develop educational projects according to the priorities and programmes outlined in the MTRF;
  • Direct Governorates to facilitate the implementation processes of programme activities that target those Governorates and resolve any issues leading to a delay in the implementation process; and
  • Ensure that the monitoring and evaluation processes of the MoLA are incorporated into the MoE educational information system to avoid duplication of reporting.

 Role of the Ministry of Education (MoE) and its Divisions

The MoE owns the GPE Programme in partnership with UNICEF using the Programme of Cooperation Modality, and implemented predominantly by the MoE.  The MoE of the GoY will work closely, where required, with other ministries within GoY, particularly the Prime Minister’s Office, the MoF, the MoCS, the MoPIC and the MoLA.
The GPE Programme will be governed by the rules and regulations of the UNICEF Country Programme of Cooperation Modality and, where possible, using the existing GoY systems and mechanisms. This includes the regular practices and mechanisms of the MOE as outlined in this OM.
UNICEF Yemen, as mentioned above, will serve as the Managing and Supervising Entity and will deploy the resources of its office in Sana’a, Yemen, of its Regional Office for the Middle East and North Africa (Amman) and of its New York Headquarters.  The dedicated country office resources and technical support identified in partnership between the MoE and UNICEF, and approved by the LEG and the IMSC, are to be financed through the GPE Fund programme. GIZ, through its representatives in Sana’a, will serve as the CA.
The MoE will approach the GPE Programme as an element of the Education Sector Plan, or the MTRF, and as such will ensure that the implementation of activities is in line with the endorsed education sector plan (if applicable) and the approved program document. The GPE Programme implementation arrangements will follow as much as possible the arrangements already made by GoY for implementation of the MTRF, and will take stock of the arrangements made and capacities developed by MoE to implement other donor-supported programmes before and during 2013-2015. The GPE Programme implementation arrangements will make every effort to capture efficiencies and minimize transaction costs in planning and implementation,and lessen possible administrative burden and transaction cost for MoE staff and the staff of other GoY ministries.
The MoE will:

  • Prepare the detailed plan for implementation of the GPE Programme in conjunction with UNICEF as Managing Entity as well as all the relevant national authorities;
  • Define the functions and responsibilities of different sectors of the Ministry;
  • Define the tasks and responsibilities of the GEOs;
  • Define the functions and responsibilities of the DEOs;
  • Define the tasks and responsibilities of schools related to implementation of the programme;
  • Define the functions and responsibilities of the local communities in implementation of the programme;
  • Establish the GPE Unit inside the MoE and accountable to the Minister to ensure and facilitate smooth implementation, management, monitoring, evaluation and reporting of the programme as described in this OM. This Unit in the MoE will be the primary entity responsible for coordination with the UNICEF GPE Unit as well as all coordination with the different sectors and departments of the MoE, and all levels of the MoE throughout implementation of the programme. The GPE Unit of the MOE will also be responsible for identifying, flagging and engaging different actors and partners to overcome any difficulties that may hinder the implementation of programme activities;
  • Develop, through the GPE Unit in the MoE and in partnership with UNICEF as Managing and Supervising Entity, the ToRs for local experts, as required;
  • Lay the foundations and criteria for measuring the extent of progress and achievement of the programme’s objectives;
  • Set, through the GPE Unit in the MoE, the technical conditions and specifications of goods and equipment;
  • Participate in committees with UNICEF to analyze and approve processes and operations related to procurement of goods and their conformity with the specifications;
  • Inspect, through the GPE Unit in the MoE and in partnership with UNICEF, the goods and equipment provided by the suppliers to ensure their compliance with specifications and verify their conformity and quantities;
  • Monitor the progress of implementation and preparation of quarterly, half-yearly and yearly reports and submit them, through the GPE Unit in the MoE to UNICEF Yemen, the CA and the LEG and other related entities as required according to the agreed and defined schedule and dates;
  • Invest the grant from the GPE effectively through coordination of the planning process and integration of the allocated funds in the activities of the annual plans of the MoE, leading to integration and harmony with the rest of the funders and donors;
  • Identify the criteria to determine which districts will be targeted under the GPE Programme;
  • Establish the operational unit in the GPE Unit of the MoE attuned to the ToRs and in coordination with the relevant authorities;
  • Advertise and recruit applicants for the posts of the GPE Unit staff and hire them based on criteria commensurate with the coordinating function;
  • Prepare quarterly, half-yearly and yearly reports and submit them to UNICEF Yemen, the CA, the LEG and other GoY partnering entities on the specified dates;
  • Develop a clear and flexible mechanism in partnership with UNICEF for the monitoring and evaluation of the GPE Programme activities and disseminate the findings to UNICEF Yemen, the CA, the LEG and other GoY partnering entities;
  • Supervise and follow-up of all activities related to GPE Programme and address the implementation issues first hand;
  • Support the formation of an IMSC from all relevant sectors and concerned authorities entrusted with solving problems hindering the speed of implementation of the GPE Programme activities;
  • Conduct a continuous review to make sure of the GPE Programme’s progress and achievement of results and goals, and propose suggestions required for the development and improvement of these activities. Discus these suggestions with UNICEF Yemen, the CA, the LEG and other GoY partnering entities;
  • Submit proposals on restructuring of the implementation plan of the programme to UNICEF Yemen through the GPE Unit, if necessary, in conjunction with the relevant authorities.
  • Arrange for the GPE Programme JAR in coordination with the relevant authorities.